DARE COUNTY SCHOOLS

GUIDANCE SECRETARY

Reports to: Principal

Term: 11 Months

 

PERFORMANCE RESPONSIBILITIES

 

Essential Job Duties and Responsibilities:

 

  1. Assume shared responsibility for the clerical functions of the Cape Hatteras Secondary School guidance office and guidance counselors. 
  2. Acquire and maintain a knowledgeable base of information concerning the total school program. 
  3. Act as a primary liaison between the Cape Hatteras Secondary School administration and faculty with the school community. 
  4. Provide well-organized and accurate work.
  5. Perform other duties as directed by the Principal.

 

Communication: 

 

  1. Answer phones, take messages, and screen/direct calls to the appropriate guidance office staff. 
  2. Set the invitational tone of the Guidance Office through presence and tone. 
  3. Use language correctly and effectively. 
  4. Answer student questions and assist students with needs before, during, and after school. 
  5. Maintain confidentiality as required and appropriate. 
  6. Demonstrate an openness to discuss suggestions. 
  7. Screen and channel the calls from the school community members to the appropriate Guidance staff/teachers and the appropriate staff members. 
  8. Record and handle any threatening calls that pertain to the school or its population (i.e., bomb threats, etc.). 
  9. Deliver personal/urgent messages for students to classrooms by delivery from student aides.
  10. Communicate by radio to administrators, custodians, and school nurses when appropriate. 
  11. Organize guidance school mailings/communications/faxes for delivery to students, parents, and guidance counselors.

 

Office Organization: 

 

  1. Coordinate the efficient workflow of the school relative to the responsibilities of the Cape Hatteras Secondary School guidance counselors.
  2. Complete clerical and copying responsibilities for the Cape Hatteras Secondary School guidance counselors. 
  3. Notify the office manager for office equipment, building repairs, telephone equipment, and service problems. 
  4. Organize the Guidance Office (i.e., all district/school forms and inventory of office equipment/supplies). 
  5. Make efficient use of time and resources available. 
  6. Demonstrate a willingness to assist and work cooperatively with all Cape Hatteras Secondary School colleagues from all divisions.